ERS Requirements & Guidelines

Before beginning ERS, suppliers and their Sauer-Danfoss Buyer are expected to do a price comparison to ensure price accuracy.

Suppliers are expected to verify the price, unit of measure, payment terms and currency on a SNC Due List requirement line before shipping against that line. Suppliers must call their Sauer-Danfoss Buyer if they do not agree with one or more of the four payment related items above.

With this change to electronic communication, suppliers will be required to provide an Advance Shipping Notification (ASN) for every shipment. Sauer-Danfoss Receiving will compare the quantity of physical goods delivered to the quantity shipped provided on the supplier’s ASN(s). If these quantities match, the goods will be received into Sauer-Danfoss’ business system. If not, a Sauer-Danfoss Buyer will contact the supplier to resolve the discrepancy before the receiving transaction takes place. Once the goods receipt transaction takes place, the ERS invoice is created.

The price and quality checks above will ensure accurate invoices and timely payments.

The supplier’s ASN number is of key importance for Receiving and Remittance purposes. We recommend that supplier’s use their invoice number or pack slip number as their ASN number. This will aid you during the cash application process.

Once a supplier is transitioned to ERS, they should not send paper invoices to Sauer-Danfoss for direct material shipments. If special charges are necessary, please contact your Sauer-Danfoss Buyer. If the special charges are approved, a separate Purchase Order will be issued. Suppliers will continue to invoice Sauer-Danfoss for these types of charges.